Wednesday, September 7, 2011

Greenpeace Needs a Facilities Assistant




Office Appearance and Functionality:

• Maintain a clean and productive office environment
• Keep storage area neat with an up to date inventory
• Regular walk through and pickup of common areas including the three kitchens
• Respond to staff facilities requests in a prompt and pleasant manner
• Perform basic maintenance needs
• Assist in facility maintenance including escorting vendors working in the building
• Assist Facilities Manager with internal office moves

Meeting Preparation:

• Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage service

• Break down meeting rooms following all meetings

New Employee Duties:

• Set up work areas for new employees
• Assign phone extension and reset voice mail
• Train new staff on organizational facilities policies including security procedures, phone and voice mail system, and all other office equipment
• Document and maintain phone extension locations

Mail Room:

• Responsible for the daily posting of all outgoing mail, including management of the weekly international and domestic inter-office packages
• Distribute all incoming mail, packages and large shipping deliveries daily
• Work with other departments to prepare, produce and send large mailing and copying projects

Office Supplies and Equipment:

• Place service calls on copiers and other office equipment
• Order and track usage of office supplies
• Keep all printers and copiers supplied with paper
• Compile monthly printer logs
• Must be able to lift 40 lb


• Book reservations of the organization’s DC apartment for out of town staff
• Respond to Facilities support ticket requests from staff
• Maintain the Facilities team’s Google docs
• Maintain documentation and filing system for the facilities department
• Assist with Facilities’ spreadsheets tracking phone and facilities costs by department
• Prepare invoices for Facilities Manager’s approval
• Other duties as assigned by the Facilities Manager



• High School Diploma or equivalent


• Strong organizational skills
• Basic computer skills
• Good attention to detail
• Solid communication skills
• Ability to work well as part of a team and individually
• Good self-starter
• Ability to effectively manage projects and time
• A sense of humor
• Commitment to the mission of Greenpeace
• Customer service oriented


• Experience in a mailroom or administrative assistant position
• Proven ability to manage multiple tasks


Please send cover letter, including where you heard of this position, and resume to  by September 19, 2011.

Andrea Cimino, Recruitment Fellow
Greenpeace USA, Washington DC

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