Wednesday, September 7, 2011

Greenpeace Needs a Facilities Assistant

ORGANIZATION: GREENPEACE USA

POSITION TITLE: FACILITIES ASSISTANT
LOCATION: WASHINGTON, DC
http://www.greenpeace.org/usa/en/about/jobs/Facilities-Assistant/

RESPONSIBILITIES:

Office Appearance and Functionality:

• Maintain a clean and productive office environment
• Keep storage area neat with an up to date inventory
• Regular walk through and pickup of common areas including the three kitchens
• Respond to staff facilities requests in a prompt and pleasant manner
• Perform basic maintenance needs
• Assist in facility maintenance including escorting vendors working in the building
• Assist Facilities Manager with internal office moves

Meeting Preparation:

• Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage service

• Break down meeting rooms following all meetings

New Employee Duties:

• Set up work areas for new employees
• Assign phone extension and reset voice mail
• Train new staff on organizational facilities policies including security procedures, phone and voice mail system, and all other office equipment
• Document and maintain phone extension locations

Mail Room:

• Responsible for the daily posting of all outgoing mail, including management of the weekly international and domestic inter-office packages
• Distribute all incoming mail, packages and large shipping deliveries daily
• Work with other departments to prepare, produce and send large mailing and copying projects

Office Supplies and Equipment:

• Place service calls on copiers and other office equipment
• Order and track usage of office supplies
• Keep all printers and copiers supplied with paper
• Compile monthly printer logs
• Must be able to lift 40 lb

Other:

• Book reservations of the organization’s DC apartment for out of town staff
• Respond to Facilities support ticket requests from staff
• Maintain the Facilities team’s Google docs
• Maintain documentation and filing system for the facilities department
• Assist with Facilities’ spreadsheets tracking phone and facilities costs by department
• Prepare invoices for Facilities Manager’s approval
• Other duties as assigned by the Facilities Manager

QUALIFICATIONS:

Education:

• High School Diploma or equivalent

Skills:

• Strong organizational skills
• Basic computer skills
• Good attention to detail
• Solid communication skills
• Ability to work well as part of a team and individually
• Good self-starter
• Ability to effectively manage projects and time
• A sense of humor
• Commitment to the mission of Greenpeace
• Customer service oriented

EXPERIENCE/ACCOMPLISHMENTS:

• Experience in a mailroom or administrative assistant position
• Proven ability to manage multiple tasks

TO APPLY:

Please send cover letter, including where you heard of this position, and resume to resumes@wdc.greenpeace.org  by September 19, 2011.

Andrea Cimino, Recruitment Fellow
Greenpeace USA, Washington DC
202-319-2477

Tuesday, September 6, 2011

Wildfires Devastate Texas


Wildfires burning across Texas destroyed hundreds of homes and killed at least two people.  Texas Governor Rick Perry (R), who is running for president, canceled his appearance at a candidate roundtable in South Carolina Monday to return to Austin.

More than 3.6 million acres in Texas have been scorched by wildfires since November, fed by a continuing drought that has caused more than $5 billion in damage to the state’s agricultural industry. (Wash Post, 9/6/2011)