POSITION TITLE: FACILITIES ASSISTANT
LOCATION: WASHINGTON, DC
http://www.greenpeace.org/usa/en/about/jobs/Facilities-Assistant/
Office Appearance and Functionality:
• Maintain a clean and productive office environment
• Keep storage area neat with an up to date inventory
• Regular walk through and pickup of common areas including the three kitchens
• Respond to staff facilities requests in a prompt and pleasant manner
• Perform basic maintenance needs
• Assist in facility maintenance including escorting vendors working in the building
• Assist Facilities Manager with internal office moves
Meeting Preparation:
• Prepare meeting rooms for all staff-requested meetings, including equipment, food and beverage service
• Break down meeting rooms following all meetings
New Employee Duties:
• Set up work areas for new employees
• Assign phone extension and reset voice mail
• Train new staff on organizational facilities policies including security procedures, phone and voice mail system, and all other office equipment
• Document and maintain phone extension locations
Mail Room:
• Responsible for the daily posting of all outgoing mail, including management of the weekly international and domestic inter-office packages
• Distribute all incoming mail, packages and large shipping deliveries daily
• Work with other departments to prepare, produce and send large mailing and copying projects
Office Supplies and Equipment:
• Place service calls on copiers and other office equipment
• Order and track usage of office supplies
• Keep all printers and copiers supplied with paper
• Compile monthly printer logs
• Must be able to lift 40 lb
Other:
• Book reservations of the organization’s DC apartment for out of town staff
• Respond to Facilities support ticket requests from staff
• Maintain the Facilities team’s Google docs
• Maintain documentation and filing system for the facilities department
• Assist with Facilities’ spreadsheets tracking phone and facilities costs by department
• Prepare invoices for Facilities Manager’s approval
• Other duties as assigned by the Facilities Manager
QUALIFICATIONS:
Education:
• High School Diploma or equivalent
Skills:
• Strong organizational skills
• Basic computer skills
• Good attention to detail
• Solid communication skills
• Ability to work well as part of a team and individually
• Good self-starter
• Ability to effectively manage projects and time
• A sense of humor
• Commitment to the mission of Greenpeace
• Customer service oriented
EXPERIENCE/ACCOMPLISHMENTS:
• Experience in a mailroom or administrative assistant position
• Proven ability to manage multiple tasks
TO APPLY:
Please send cover letter, including where you heard of this position, and resume to resumes@wdc.greenpeace.org by September 19, 2011.
Andrea Cimino, Recruitment Fellow
Greenpeace USA, Washington DC
202-319-2477
