Sunday, November 22, 2009

Get Active. Go Green! The Benefits of Virtual Meetings

If you operate a small or home-based business and find yourself driving all over the city for meetings or workshops, you should consider attending virtually. While the idea is still new for some, for others, meeting online, over the phone, via Web cam, or chat room is more than just convenient, it's a new way of life! Not only are virtual meetings cost-effective, more importantly, they reduce your carbon footprint and you help save the planet!

In some cases, it is important to meet with someone face-to-face. If it's your first time meeting a client, meeting in person is necessary to establish a rapport with the person you'll be doing business with, and to gauge whether a trustworthy relationship can be established.

However, there is nothing you can accomplish meeting in person that you can't accomplish virtually. All you have to do is make sure you have a few pieces of necessary office equipment that you would need regardless to run an effective home-based or small business.

For example, if you prefer looking at the person or people you're meeting with, a Web cam might be necessary. Also, make sure you have a good phone with conferencing, hands-free and muting capabilities. For documents that might need your signature right away, a good scanner and/or fax machine will make it possible to give your written approval.

Next, you want to make sure you have good Internet connection and workspace, and be sure that files and other documents you might need are within your reach. Extras like a copier can help you execute and return documents more efficiently. Finally, you'll need the obvious, a desktop or laptop computer with the latest software to make your virtual meeting experience a breeze and a professional success!

In the end, you'll be able to add up all the gas, energy, time, money and Earth you'll save!

Get Active. Go Green! As part of our environmental responsibility, we make Earth Day last all year long! Do your part--visit often for green education and awareness. delmetria millener is the Texas director of the African American Environmentalist Association.

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